Secretary III

The Secretary lll will provide administrative support and services to Western Power Administration (WAPA) using existing systems and software to include Microsoft Office Suites.

  1.        General Duties

• ATAAPS Duties
• Filing, Copies, Routing Documents
• Memo and Letter Processing
• Data Entry
• Labels an/or Report
• Travel Arrangements and Reimbursement
• FIMS

2.   Phone Coverage

• Taking incoming calls, distribute phone messages as needed

3.   Clerical Duties and Administrative Support

• ATAAPS duties include sending emails to federal employees and supervisors.
• Filing, Copies, Routing Documents to include electronic filing and filing copies of travel vouchers, letters and memos.  Making copies of documents to distribute to recipients of letters, copies for mass mailings, and copy jobs as needed.  Routing letters to respective employees for review and signature.
• Memo and Letter Processing to include Letters received from all groups which will be formatted per the WAPA Correspondence Guidelines, as well as proofread for proper grammar, and then printed on the appropriate letter head. 
• Data Entry duties include but are not limited to creating spreadsheets for tracking of projects and documents.
• Labels and/or Reports includes labels for mass mailings, labels for outgoing mail and Reports for Site Lead Projects.
• Site Lead Duties include assisting other contract employees with work questions, issues with other employees and travel questions.  Talking with other contract employees on work behavior and/or work performance.
• Approving timesheets, coordinating work schedules, training new employees and assisting with interviews.
• FIMS duties include receiving and creating Purchase Orders.
• Travel arrangements and reimbursement duties include travel arranging for multiple managers and their staff.  Create travel reimbursement documents in the Concur System and provide training and backup support to other admin staff.        

4.   Mail Duties

• Backup support for Secretary I position.

5.  Backup Duties

• Provide backup support for any department assigned to the Billings Admin contractors.
• Provide additional backup for front area coverage, mailroom duties, and airport drop off/pickup.

• Must be US Citizen
• High School Diploma or Equivalent
• Must be able to obtain and maintain Government approval
• Ability to work independently on routine office tasking and work efforts
• Communicate effectively orally and in writing