Office Administrator and Personal Assistant

Sygnia is a top tier cyber technology and services company, providing consulting and incident response support for organizations worldwide. Sygnia works with companies to proactively build their cyber resilience and to respond and defeat attacks within their networks. It is the trusted advisor and cyber security service provider of IT and security teams, senior managements, and boards of top organizations worldwide, including Fortune 100 companies.

The company draws on top talent from the ranks of elite military technology units and from across the cyber industry and has some of the world’s top talents in cyber security. Described by Forbes as a “cyber security delta force”, Sygnia applies technological supremacy, digital combat experience, data analytics and a business-driven mindset to cyber security, enabling organizations to excel in the age of cyber.

We are looking for a detail-oriented Office Administrator to support the daily operations of our office. This is a temporary position for a period of 8 months, ideal for someone with strong organizational and communication skills who enjoys working in a fast-paced environment.

Key Responsibilities:

• Welcome and assist guests and answer and screen incoming calls
• Manage and order office supply and manage vendor relationships for regular inspections, repairs, and ongoing office maintenance.
• Maintain the overall office appearance including kitchens and public areas
• Being the go-to person for every need that arises in the office
• Help coordinating transportations to employees, guests, or client
• Manage domestic and international shipments.
• Assist and support any operational task that arise, including tasks from other departments
• Assist People Team with all aspects of employees onboarding and offboarding process

• At least 2 years of experience as office admin or personal assistant.
• High-level English skills (written and spoken) are a must. You should be comfortable drafting emails, speaking in meetings, and interacting with international colleagues with fluency and confidence.
• Strong organizational skills and attention to detail
• Comfortable using Microsoft Office (like Word, Excel, Outlook)
• Able to work independently and as part of a team