Fact Witness Coordinator
West 4th Strategy
4 days ago
Full-time
On-site
Dayton, Ohio, United States
Cybersecurity
Fact Witness Coordinator
ROLE
We are looking for an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office for the Southern District of Ohio (USAO SDOH) Witness Management Program. In this role, you will provide direct clerical and administrative support to Victim-Witness personnel, AUSAs, legal assistants, and other USAO staff in managing the fact witness process from start to finish — including coordinating travel and lodging, processing witness vouchers and reimbursement documentation, and ensuring witnesses appear for court, pre-trial conferences, and grand jury proceedings. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
REQUIRED EXPERIENCE / SKILLS
LOCATION
CLEARANCE
CLIENT
WORK HOURS
EMPLOYMENT CLASSIFICATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
ROLE
We are looking for an experienced Fact Witness Coordinator to support the U.S. Attorney’s Office for the Southern District of Ohio (USAO SDOH) Witness Management Program. In this role, you will provide direct clerical and administrative support to Victim-Witness personnel, AUSAs, legal assistants, and other USAO staff in managing the fact witness process from start to finish — including coordinating travel and lodging, processing witness vouchers and reimbursement documentation, and ensuring witnesses appear for court, pre-trial conferences, and grand jury proceedings. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Receive visitors, field phone calls, and respond to inquiries from fact witnesses regarding court appearances, pre-trial conferences, grand jury, and expense reimbursement
- Initiate contact with fact witnesses to provide appearance dates, travel arrangements, and identify any special circumstances or needs
- Arrange fact witness travel and lodging in accordance with Department of Justice and USAO policies and procedures; complete and submit documentation for special authorizations prior to travel
- Meet with fact witnesses upon arrival, provide courtroom orientation, accompany witnesses to court, and collect necessary documentation for reimbursement
- Prepare and submit witness vouchers and other reimbursement documentation; furnish requested status information on pending and completed vouchers
- Gather required documentation and reconcile Government Travel Accounts
- Confer and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts as needed
- Use judgment to determine when an AUSA should be notified of special witness circumstances, including international witnesses, military/federal employees, or hostile witnesses
- Compose original correspondence and complete recurring documents requiring knowledge of legal procedures and terminology relevant to fact witness laws and regulations
- Establish and maintain fact witness files, databases, and calendars of active and pending appearances; track hearings, trial dates, grand jury, and scheduling conferences
- Process and log all incoming appeal requests and correspondence within prescribed timeframes; refer unusual items to the COR as appropriate
- Perform general office and administrative duties related to fact witness management as required
- High school diploma required; undergraduate degree preferred
REQUIRED EXPERIENCE / SKILLS
- 3+ years of relevant experience, including:
- Strong written and verbal communication skills
- Word processing and data entry/retrieval
- Ability to review and analyze data and information from multiple sources
- Ability to establish and maintain case and project files
- Experience entering and retrieving data from databases
- Ability to prepare and format management reports and correspondence using word processing software
- Ability to schedule appointments and manage calendars
- Ability to respond to inquiries regarding case-related status and information
- Experience coordinating with external agencies and organizations to obtain information
- Ability to maintain internal status information on files, records, and assets
- Ability to perform analytical computations and ensure accuracy of data
LOCATION
- Dayton, Ohio 45402
CLEARANCE
- U.S. Citizenship required; must be able to pass a Department of Justice background investigation (NACI)
CLIENT
- U.S. Department of Justice, U.S. Attorney’s Office, Southern District of Ohio
- Local travel may be required (within 50-mile radius of place of performance); occasional travel to branch offices or EOUSA training in Washington, DC
WORK HOURS
- 40 hours per week
- 8 hours per working day
EMPLOYMENT CLASSIFICATION
- Employment Classification Eligibility — W2
COMPENSATION
- Base Hourly Wage: $20.83 per hour
- Health & Welfare (Benefits rate): $5.09 per hour
- Total Hourly Compensation: $25.92 per hour
- Benefits: Health & Welfare benefits contribution as required under the Service Contract Act (SCA); Benefits package includes options for health, dental, and vision insurance coverage; 401k contribution options
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.